Urgent Message COVID-19 Updates »

Coronavirus Updates

For the most up-to-date news, please see the University’s official COVID‑19 information webpage.

Phased Return, Access and Work Options

 

Phased Approach to Return

The return of employees to UT Dallas facilities and campus grounds will occur in phases over time to ensure appropriate social distancing and availability of masks or face coverings and screening tools.

UT Dallas will assess the need to return employees to campus based on the following factors in priority order:

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  • Employee’s job duties cannot be performed remotely;
  • Employee’s job duties can partly, but not entirely, be performed remotely;
  • Employee is needed to work on-site based on managerial priority; and/or
  • Employee would be more productive on-site rather than working remotely.

Units will submit their unit return requests through their vice presidents to OEMCP for review and approval. Once approved, employees will be notified by their supervisor when and where to report to work.

The need to reduce the density of people in UT Dallas facilities and on campus grounds to meet social distancing requirements will likely continue for some time. Support units that can continue to work effectively remotely will likely continue to do so until restrictions are eased for larger gatherings. Expanded staffing will be tightly controlled and coordinated to mitigate potential risks and to ensure the safety of our community members. Once decisions to expand on-site staffing are made, employees should follow the guidelines and protocols detailed in this guide and the directions of their supervisor for returning to work on campus.

As employees return to UT Dallas facilities, OEMCP and the Research, Campus, and Environmental Safety department will closely monitor and assess potential spread of the virus across Texas and within our local communities. Additionally, changes in public health guidelines and procedures to mitigate the spread of the virus will be regularly evaluated. If localized outbreaks emerge, tighter restrictions and limiting the number of employees on campus may need to be implemented again.

Work Options

In developing their return plans, units must consider the need to maintain required social distancing measures and to reduce population density within buildings and workspaces where possible. Supervisors will consider the following options when developing their return plans:

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  • Remote Work: Those employees who can work remotely to fulfill some or all of their work responsibilities may continue to do so to reduce the number of individuals in UT Dallas facilities and the potential spread of the COVID-19 virus. These arrangements, which must be approved by the immediate supervisor in accordance with unit protocols, may consist of alternative work schedules, including a full or partial day/week schedule as appropriate.
  • Alternating Days: To limit the number of individuals and interactions among those on campus, departments may schedule partial staffing on alternating days. Such schedules will help enable social distancing, especially in areas with large common workspaces. To the extent possible, cohorts of employees should work the same schedule (e.g., Group A works Monday, Wednesday and Friday, and Group B works Tuesday and Thursday in week one and the opposite in week two) to promote social distancing by avoiding interactions with the other group.
  • Staggered Reporting/Departing: The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet social distancing requirements. Allowing employees to start or end their workday remotely will help in staggering arrival and departure times.

Access Control

Access to campus facilities and grounds will be restricted during the phased return of employees to campus facilities. Employees will need their Comet Card and/or University-issued keys to access their offices or workplace. Employees must abide by the signage at entry points and throughout University facilities that provide guidance and reminders of social distancing, face coverings and other requirements.

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