Academic Policies and Procedures

Courses

Auditing Courses

Auditing allows a student to observe the instruction of a course without earning credit. The following courses may not be audited: Computer Science and Engineering courses, Geoscience courses, Physical Education courses, Foreign Language courses, Studio/Ensemble courses, online courses, and any courses for which there is a lab fee. Participation and discussion in the course are at the discretion of the instructor. Auditing grants only the privilege of hearing and observing course information and does not grant credit or access to online course tools.

A student may obtain an Audit Form in the Office of the Registrar beginning the first day of classes through Census Day. Students may audit courses only by obtaining permission of the instructor and by completing audit registration procedures. Please consult www.utdallas.edu/student/registrar for more detailed audit procedures and associated fees.

Course Load

Long Semesters - Although there is no general minimum course load, to be considered full-time an undergraduate student must be enrolled in at least 12 semester credit hours during each long term (fall and spring semesters). The standard full-time course load is 15 semester credit hours.

Students wishing to register for more than 18 semester credit hours must have the permission of the Associate Dean of their school; undergraduates with an undeclared major may seek that permission from the Dean of Undergraduate Education. Students authorized to enroll in more than 18 semester credit hours in a long semester may not withdraw from any class without permission of the Associate Dean of their school or the Dean of Undergraduate Education for those students without declared majors. Failure to secure that permission before withdrawing from a class will limit the student to a maximum of 18 semester credit hours in future semesters.

Summer Semesters - The maximum course load for a summer session is normally 6 semester credit hours for the five-week term, 8 semester credit hours for the eight-week term, or 12 semester credit hours for the eleven-week term. Special arrangements may be made for a student enrolled in the twelve-week summer term to take up to 16 semester hours if the student needs no more than 16 semester credit hours in order to graduate at the end of the summer session.

In considering course load, students must be sensitive to special considerations such as financial aid and family health insurance, which typically require registration in a minimum number of semester credit hours per term in order to maintain eligibility.

For certification purposes, UT Dallas uses the following criteria for undergraduate students:

Fall/Spring Full-time status - 12 semester credit hours
Fall/Spring Half-time status - 6 semester credit hours
Summer Full-time status - 9 semester credit hours*
Summer Half-time status - 4 semester credit hours*

*Summer semester status is determined by total official enrolled hours for all the summer sessions.

Course Numbering System

UT Dallas courses are assigned an abbreviation of the name of the subject area followed by a four-digit course number. The first digit of the course number defines the general level of the course, i.e., a 1 or 2 indicates that the course is of undergraduate freshman or sophomore level respectively, and a 3 or 4 indicates that the course is of undergraduate junior or senior level, respectively. Graduate courses begin with the digits 5 through 8.

The second digit of the course number indicates the semester credit hour value of the course. A course is given semester credit hour values according to the number of hours per week the course meets; the typical course is three semester credit hours. The type of course (for example, lecture, laboratory, or seminar) and its meeting times determine the number of meetings per week and the length of each meeting. A “V” in the second position of the course number denotes a variable credit-hour course. The semester Class Schedule (online Course Lookup) will specify the semester credit hours available for a variable course during any given semester.

The final two digits give the course a unique number within a subject area. In some instances of undergraduate course descriptions, a second course prefix and number in parentheses follows the first. The second course prefix and number designate the State of Texas Common Course Numbering System (TCCNS) equivalents when available. TCCNS is a standard set of designations for academic courses. Most Texas community colleges and universities have adopted this system to facilitate the transfer of academic credit from one institution to another. Wherever possible, UT Dallas course numbers match the TCCNS number, although the subject designation may differ (for example, BA versus BUSI for the Business Administration prefix).

In all cases, the course description is followed by an indication of the approximate number of contact hours per week in a semester for any lecture and/or laboratory components of the course; for example, (2-4) indicates 2 contact hours of lecture and 4 contact hours of laboratory per week.

One of the following frequency of course offering codes is found at the end of each course description in this catalog:

S = Course is offered at least once each long semester.
Y = Course is offered at least once a year.
T = Course is offered at least once every two years.
R = Course is offered based on student interest and instructor availability.

Credit/No Credit Classes

The Credit/No Credit option is intended to encourage students to take courses in topics outside of their major area where they would be competing with a significant number of students who are majoring in these outside areas. The Credit/No Credit option gives students the opportunity to broaden their education with less emphasis on grade points. A student will receive credit for C (2.00 on a 4.00 scale) work or better. No credit will be given for work that is below C (2.00 on a 4.00 scale). Earning Credit for a course(s) is reflected on the student’s transcript as ‘CR’ while ‘NC’ indicates No Credit earned.

The signature of the student’s academic advisor is required on the Credit/No Credit request form. Students must submit completed Credit/No Credit grading requests to the Office of the Registrar by the Census Day of classes for the semester. Courses that were originally taken for a letter grade may not be repeated for Credit/No Credit.

No change of grade designation from a letter grade to Credit/No Credit or from Credit/No Credit to a letter grade may be given after Census Day.

A course may be designated by the instructor as unavailable to students on a Credit/No Credit basis. Conversely, some courses may only be available for Credit/No Credit.

A student may not take any course used to satisfy a Core Curriculum requirement, any course in the major or minor that is listed as a major and related course on the student’s degree plan, or major prerequisite, on a Credit/No Credit basis if a letter grade is normally awarded in those courses. Students in the Interdisciplinary Studies program may not exercise a Credit/No Credit option in their foundations or concentration.

For baccalaureate degree requirements, the Credit/No Credit option is limited to 12 semester credit hours or 20% of UT Dallas upper-division coursework, whichever is smaller. Courses in a student’s major that are designated as Credit/No Credit are not included in this limit.

Courses taken on a Credit/No Credit basis will not be used in determining a student’s GPA. Students select courses for the Credit/No Credit option carefully, as this option may affect eligibility for honors. (See “Graduation with Honors,” located at www.utdallas.edu/student/catalog/undergrad10/policies/graduation.html.)

Independent Study

A student may take a maximum of 20 percent of the total hours of course work undertaken at UT Dallas as Independent Study.

Internship Program

The Internship Program provides students with opportunities to work in assignments related directly to their fields of study. The experience provides students with the chance to apply what they learn in the classroom to practical settings. The primary focus of internships is educational in nature. In addition, students are able to stay in school and possibly earn money to defray college expenses, while clarifying academic interests, and targeting specific job markets.

Internships may be taken for credit depending on the student's degree program requirements. Internship Coordinators at the Career Center can assist students with determining internship credit options and eligibility.

The University of Texas at Dallas has a flexible internship program and arrangements include the following:

  • Parallel: full-time or part-time internship and full-time or part-time school.
  • Summer: full-time or part-time internship.
  • Alternating Semesters: full-time internship alternating with semesters of full-time school.
For more information about the program, contact the Career Center in McDermott Library 1.312; Telephone: (972) 883-2943.
Email: careercenter@utdallas.edu
Website: www.utdallas.edu/career/.

Repeating Course Work

An undergraduate student is limited to three grade-bearing enrollment attempts for any specific class. An enrollment is considered grade bearing if a student receives a distributed grade (i.e., A through F) or a mark of ‘W’, ‘WP’, ‘WF’, ‘NC’ or ‘CR’. Non-academic withdrawals are not considered enrollment attempts. A student attempting the same class for the third time may be charged a penalty fee equivalent to the out-of-state tuition for the same number of semester credit hours. Courses cross-listed under more than one course prefix are considered the same course.

The grade from the first attempt will not be used in computing a student’s grade point average. All further repeats will be used in computing the student’s cumulative grade point average. (See also “Grade Point Average” at www.utdallas.edu/student/catalog/undergrad10/policies/grades.html and “Transfer Credit” at www.utdallas.edu/student/catalog/undergrad10/policies/transfercredit.html.

Regardless of the number of times a course is repeated, any single course can contribute only once to the number of hours required for graduation. A limited number of courses, such as independent study courses, may be repeated for credit. Students should contact their academic advisor to determine the application of such course credit toward graduation. When a student repeats a course at UT Dallas, the student is responsible for submitting a completed ‘Repeated Course Adjustment Form’ to The Office of the Registrar in order to initiate the grade change on the student’s permanent record. With the permission of the instructor, a student may audit a course which has previously been taken for credit.

All grades will appear on the student’s transcript. A notation beside the first grade will indicate that the course has been repeated. Courses that were originally taken for a letter grade may not be repeated for Credit/No Credit in lieu of a letter grade.

NOTE: Students who are Texas residents should be aware that state law limits the number of semester credit hours an undergraduate Texas resident may attempt while paying tuition at the rate provided for Texas residents. See “Excessive Undergraduate Hours” at www.utdallas.edu/student/catalog/undergrad10/tuition/excessive.html

Courses transferred for credit to UT Dallas from another accredited college or university may not be repeated for additional credit.

Students who fail a course in residence at UT Dallas may repeat the course at another accredited college or university. A student may not transfer an equivalent course if that course was taken at UT Dallas with a passing grade (D’s included). Upon completion of the course with a grade of at least ‘C’ (2.00 on a 4.00 scale), the course may be transferred to UT Dallas where it will meet the content requirements of the course failed in residence and contribute hours toward graduation. However, the grade of ‘F’ earned at UT Dallas will remain a part of the student’s academic record and will be computed as a part of the cumulative grade point average (GPA).