Frequently Asked Questions

  1. When can I register for ASB?
  2. What are my payment options?
  3. How quickly do trips fill up?
  4. Can I be placed on a waiting list?
  5. Can I register for my friend?
  6. Can I leave early or depart late from my ASB trip?
  7. How can I become and ASB Site Leader or RUO?

When can I register for ASB?

General registration for all trips will be available online at 12 p.m. on Friday, Dec. 1. A link will be posted on the ASB website, which will allow you to register. All ASB spots are first-come, first-served. Payment is due at the time of registration.

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What are my payment options?

Payment must be made in full at the time of registration. Only online payments with a debit/credit card will be accepted. There are no refunds for ASB air travel trips. For van trips, refunds may be available according to the Cancelation and Refund Policy. Please carefully consider whether you can commit to an ASB trip before signing up.

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How quickly do trips fill up?

Last year, registration for all trips was completed by mid-December. Trips can fill quickly, and we encourage participants to register as soon as possible once registration opens. If you do not see your trip of choice listed in the drop down menu of the registration page, that means capacity has been reached and there are no longer student spots available.

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Can I be placed on a waiting list?

OSV does maintain a short waiting list for each van trip. However, please be aware that students rarely cancel their ASB reservations. The only way to guarantee a spot in ASB is to register for an available trip. Please note that there are no waiting lists for air travel trips.

To be placed on a waiting list, please email the OSV at [email protected].

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Can I register for my friend?

Unfortunately, no. The system will only allow you to register and pay for one trip. Each student is responsible for his or her own registration.

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Can I leave early or depart late from my ASB trip?

No. All students must stay together throughout the duration of the ASB experience. No early or late departures will be allowed. Additionally, air travelers should consider the possibility of weather-related delays.

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How can I become an ASB Site Leader or RUO?

The success of each ASB trip depends upon the commitment and preparation of the student site leader and staff responsible university official (RUO) who help to conceptualize and facilitate a high quality service-learning experience for their team.

Participation as a site leader and RUO has many benefits, including:

  1. The opportunity to design and coordinate aspects of the assigned ASB trip.
  2. Develop valuable leadership and event planning skills.
  3. Network and connect with other UT Dallas faculty/staff RUOs and nonprofit leaders.
  4. Inspire and serve as a leader by guiding your team through service activities and reflection.

Previous Viva Volunteer or ASB participation is preferred, but not required. Site leaders are expected to serve as a driver or backup driver on all ASB trips; therefore, a valid driver's license is required. In the application, site leaders may provide a list of preferred trips; however, we ask that all applicants be open to the possibility of leading any ASB trip.

Applications will be accepted through Friday, Nov. 3.

While you may apply to be an ASB trip leader, there is no guarantee that you will be selected to lead. Applicants will be notified of their leadership position by Nov. 10. Students who are are not selected to serve as a site leader will have the opportunity to register for an ASB trip as a team member during general online registration on Dec. 1.

If accepted, trip leaders will participate in a comprehensive, semester-long development and training process that includes biweekly leadership meetings, a leadership retreat, and a mandatory pre-orientation with a member of the Dean of Students office.

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