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Automatically Provisioned Course Teams (Fall 2020)


Information about the automatically-provisioned course teams that are being created for the Fall 2020 semester.


Scope

OIT will be responsible for the technical troubleshooting of Teams and Stream. In addition, OIT will advise on functionality and can help confirm what features are available on the Teams and Stream platforms.

ETS will be responsible for providing teaching use cases and troubleshooting processes / workflows related to teaching. Additional instructions from ETS are available on this page under "Content Creation Tools": https://ets.utdallas.edu/elearning/instructors/tutorials/tutorials-handouts

Automatic Course-Based Teams/Groups

Each course section in Orion (excluding HyFlex choice sections) will be created into an Office 365 group and Team beginning in Fall 2020.

Instructors, Teaching Assistants, and Students will be members of the Team. Any membership changes must be made in Orion. For information on adding TAs, visit https://www.utdallas.edu/oit/helpdesk/kb/?id=9464dfcaa89d4b57dad5014db6ae31ce02e56e1202.

Team ownership will be assigned to an automated account that will maintain the membership of the Team. "Requests" in Teams to add additional members go to an unmonitored mailbox and will not be approved.

Team Settings

The following settings will be set on all course teams:

  • Allow New Channels: ON
  • Allow Channel Deletion: ON
  • Allow Apps: OFF
  • Allow Tab Creation: ON
  • Allow Connectors: OFF
  • Allow Users to Edit their Messages: ON
  • Allow Users to Delete their Messages: ON
  • Allow the Team to be Mentioned: ON
  • Allow Channels to be Mentioned: ON
  • GIPHY: ON
  • Allow Stickers/Memes: ON

Frequently Asked Questions

What will happen to course Teams at the end of the semester?

At the end of the Fall 2020 semester, auto provisioned course Teams will have all students removed, and ownership granted to faculty. Faculty then can keep or delete Teams as they desire. Eventually, the Team will expire and will have to be renewed to be retained (read more about renewals).

 

Can I combine course Teams?

Not at this time. This functionality is being investigated for future terms.

 

Can faculty request Team Owner access on these auto-provisioned Teams?

Not at this time.

 

When will students be added to these auto-provisioned Teams?

Students will be added for Fall 2020 on Monday, August 10. As students add courses in Orion, they will be added by 9am the following day (feed runs Monday-Friday only).

What happens if I accidentally leave the Team?

Users will be re-added to the team within 2 minutes if they attempt to remove themselves, although it can take up to 24 hours for the change to appear everywhere.

What happens if a team gets deleted? Will it get recreated?

Teams that are auto provisioned cannot be deleted manually.

I just added or dropped a course, when will the Team or Group appear/disappear from my view?

The feed to add/remove users runs Monday-Friday and should be complete by 9am each day. It can take up to 24-48 hours from a drop or add for it to reflect in all parts of Teams/Office 365.

Can faculty add additional users, like graders or course designers?

No. The membership of the Team/Group is limited to only those that are in Orion as instructors, TAs, or students.

Can faculty add additional channels to these Teams?

Yes, all users in the Team can add/remove channels, including students. This setting cannot be changed.

Can faculty add tabs to these Teams?

Yes, all users in the Team can add/remove tabs, including students. This setting cannot be changed.

Can I request a different Team be created for my course with less restrictions?

Yes, but keep in mind this will be a manually managed team that will be your responsibility to maintain (including membership and removing the Team when it is no longer needed). To request another Team, visit https://utdallas.edu/oit/o365/newteam

I am missing a course that I am taking, what should I do?

Verify that the course appears in Orion in your schedule, and that at least one feed has run since you enrolled. Feeds run by 9am Monday-Friday. Then contact the OIT Help Desk for assistance.

I am missing a course that I am teaching, what should I do?

If you were recently added to the course in Orion, it will take until the next feed (by 9am Monday-Friday, no feeds on weekends) for the Team/Group to appear. You must appear in the instructor field to be added to the Team. If you are listed in Orion in the instructor field and a feed has run, please contact the OIT Help Desk for assistance.

What happens to content in the Team after the semester ends?

All content in auto-provisioned Teams is permanently deleted at the end of the semester. Stream videos are kept in the uploader/recorder’s Stream account but are un-shared with any deleted course groups.

I’m not using the auto-provisioned Team, how do I request it be removed?

The Team cannot be removed, but it can be hidden from view. Click the three dots next to the name of the Team and choose Hide.


Communication and Collaboration > Microsoft Teams
Article 746 | Last Reviewed 10/30/2020 12:49 PM