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Recordings/Transcripts in Microsoft Stream

How can I share recordings in Stream? What can I do with recordings in Stream?

For most users, once a Teams meeting is finished recording, it will be automatically saved to the meeting Organizers Microsoft Stream account. Recordings are also automatically posted in the chat of the channel, team, or meeting where they are scheduled. Video details, options, and permissions can be edited by people who have owner permission for the video.



For guest accounts, Teams meeting recordings will no longer automatically upload to Microsoft Stream effective August 20, 2020. Following this change, guests will continue to be able to record Teams meetings, the recordings will just not automatically save to Stream. With this change:

  • To playback the meeting recording, participants will need to download the file from the chat window.
  • To share or archive a recording, meeting participants will need to download the file and then upload it to Teams, Stream, SharePoint, or OneDrive.

For guests, meeting recordings will be available in the meeting chat for a period of 21 days after the meeting. After 21 days, the meeting recordings will no longer be available for download from the chat.

The download dialog includes the expiration date.



If someone who was not part of the meeting needs to view the recording in Stream, the permissions will first have to be changed by a video owner. To change permissions, do the following:

  1. In Stream, select My content > Videos

  1. Find the video you want and select Update video details

  1. In the "Permissions" section, select the appropriate drop-down under "Share with" and enter who you would like to give permissions to

  1. Select Apply and then share you can share the recording with those individuals



To take other actions with recordings in Stream, such as trimming the video, deleting the recording, etc., do the following:

  1. In Stream, select My content > Videos

  1. Find the video you want and select the More actions (...)

  1. Select the action you want to take



Recordings will auto-generate captions that can be altered and downloaded if needed. The transcript can take a little bit of time to generate, but if it seems like there is an issue with it generating do the following:

  1. Set the language in the "Details" tab.

  1. Select Apply

  1. Go to the "Options" tab an uncheck the option for "Autogenerate a caption file", select Apply, re-check the option, and select Apply again.

NOTE: You may not be able to uncheck and re-check this option if the language is not set.



To edit the transcript, do the following:

  1. In Stream, select My content > Videos

  1. Find the video you want and select it
  2. To the right of your video, you can select the pencil icon at the top right or the transcript area to edit the text

  1. To save individual edits select Save and when you are done editing select the check mark where the pencil icon was



To download the transcript, do the following:

  1. Find the video you want and select Update video details

  1. From the "Options" section select Download file


Cleanup Downloaded Transcript

When you download the WebVTT transcript file, it will include time codes, metadata, and extra lines. At times you may want to get a copy of a video's transcript without those extra things and instead just have the test. To do so, do the following:

  1. Download the transcript
  2. Go to this Microsoft site: https://amsglob0cdnstream13.azureedge.net/vttcleaner/CleanVTT.html
  3. Select Choose Files

  1. Select the downloaded transcript file and select Open

  • NOTE: If you edit the file before downloading it you may need to change the file type from VTT to All Files using the drop-down to be able to find the transcript file.

Communication and Collaboration > Microsoft Teams
Article 636 | Last Reviewed 8/13/2020 3:25 PM