Event Technology Support

Event Technology Support can be reached at 972-883-4900 or media@utdallas.edu.

This group is responsible for audiovisual equipment requirements, video production and post-production.

Before you can request equipment you must first reserve an event space. Reserving a room does not reserve the equipment. Please refer to the UTD Event Planning Guide for more information on events.

Technology Planning Assistance

If you are planning an on-campus event requiring media equipment and/or video services, please contact Event Technology Support to arrange an Pre-Event meeting. Start by outlining your ideas and contact information using our Event Technology Request Form so we can help you define your needs. Email your completed form to Media@UTDallas.edu

This preliminary planning step is very useful to providing you and your event the best support. 

Ordering Services

Media Services is required to recoup our labor costs for all events and service outside of normal classroom activities. Our event fee is $30 per hour, per technician, with a minimum charge of two hours (or $60).

*Requests for Event Technology Support must be received 7 business days prior to your event date.

*Note: Submitting a request does not guarantee an equipment reservation.

  • Clients must provide their own laptops.
  • Media Services provides a standard 15-pin VGA connector.
  • For laptop presentations that require audio the laptop used must also have a 3.5mm stereo connection.
  •  Media Services does not supply Mac adapters.
  • Whenever possible, we encourage you to pre-load all presentations to one laptop.

The most common equipment requests for events are for LCD projectors for use with laptop (PowerPoint without audio or DVD with audio), audio systems, and microphones. Please remember that quantities are limited and equipment may not be available at all times or in all locations.

There are several locations on campus that have their own AV contacts. These areas include but are not limited to: SOM, and the Student Union.

Tech for Equipment Setup and Equipment Breakdown

Our tech arrives prior to your event start time and gets everything set-up for your use. The tech will meet with you at an agreed upon time prior to the event start. The tech will provide instruction(s) for the equipment requested. The tech will return after the event to shutdown and secure our equipment.  **This option is not available with all requests. Some reservations will REQUIRE a technician onsite.

Tech onsite for Event

Our tech arrives prior to your event start time and gets everything set-up for your use. The tech will meet with you at an agreed upon time prior to the event start to ensure the setup will meet your needs. Tech remains onsite throughout the entire event to assist with the equipment requested.

Event Start Time
This is the time your event is scheduled to begin.

Event End Time
This is the time your event is scheduled to end.

Equipment Setup Time
This is the time you want the equipment setup complete.
            **Please schedule this no more than one hour before your event start time**

Equipment Breakdown Time
This is the time the techs can take down and secure the equipment.
            **Please keep this time within one hour of your event end time**

Walk Through/Sound Check with Tech

This is the time when you will meet with the tech before your event, receive brief instructions for the equipment requested and test the equipment. Preferably this time will occur just after equipment setup.

Page last updated on April 24, 2014 .