Each Special Events Risk Assessment (SERA) form (pdf) must be submitted at least 10 business days prior to your event. Please send your completed form and any questions to [email protected]. Before submitting your SERA form, please verify all questions have been answered and all signatures obtained. Please note that the Event Coordinator and the Department Head cannot be the same employee.

If your event includes outside catering, rides, mechanical devices, inflatables, animals, or fire-related dangers you will need to obtain a copy of the Certificate of Insurance (COI) for each vendor. Please verify the COI has not expired before you submit it with your SERA form.

The COI must have the following verbiage in the Certificate Holder Box located on the lower left corner of the form:

  • The Board of Regents of The University of Texas System
  • The University of Texas at Dallas
  • 800 W. Campbell Rd.
  • Richardson, TX 75080-3021

If alcohol will be served at the event, please make sure Part 2 is completely filled out and signed by the Responsible University Official (RUO). The RUO must be present for the entire event.
All alcohol must be served by a bartender who holds a valid license by the Texas Alcohol Beverage Commission (TABC). A copy of their license will need to be submitted along with the SERA form.


Vanessa Balderrama
Administrative Project Coordinator II
[email protected]