The Special Events Risk Assessment (SERA) form must be submitted at least 10 business days prior to your event. If your event will be held virtually and include minors, the Virtual PACE for Minors Form will need to be completed. Both forms work best using Chrome or Firefox. Prior to submitting your forms, we ask that you verify the event date and times are correct. Food and Beverages will not be allowed at events until further notice.

Please remember to submit a list of attendees for your event within 48 hours after the conclusion of your event. The list of attendees can be provided via Comet Card scanner (borrowed from the Comet Card Office) or Excel spreadsheet. If submitting via spreadsheet, please use the Event Attendee List Template and email the spreadsheet to [email protected]. List all event attendees on a single worksheet in the Event Attendee List Template workbook. The following fields should be completed for each attendee:

  • Event Name (this should be the same Event Name that the Event Coordinator used in the SERA form)
  • Event Date / Time
  • Attendee NetID
  • Attendee First Name
  • Attendee Last Name
  • Attendee Email
  • Attendee University Affiliation (student, staff, faculty, etc.)

For help completing the SERA form, please review the SERA Guide, or the training video on the right hand side of the page. If you have any questions, please email [email protected]

Contact

Vanessa Balderrama
Administrative Project Coordinator II
972-883-6356
[email protected]