Whenever students or members of the public are involved in travel or risk-related activities, the University has a responsibility to insure the safety of all participants. These links will assist you in understanding your responsibilities in planning and preparing for travel and risk-related activities.

Guidelines

• Student Group Travel Emergency Procedures
• Guidelines for Academic Units
• Guests Best Practices
• Dean of Students’ Travel Guidelines for University information and rules about student travel
• International Travel Guidelines

Policies

• Travel and Risk-Related Activities Policy, UTDBP3023
• UT System Policy on Automobile Insurance Coverage for Officers and Employees and General Requirements for the Use of Vehicles, UTS157
• UTD International Travel Policy, UTDPP1108
• International Oversight Committee, UTDPP1092
• UT System International Travel Policy, UTS190

Travel Forms

General

• Team / Group Disbursement Register, B14
• Out-of-State, Foreign, and Field Trip Course Approval Form
• Release and Indemnification Agreement for Minors
• Release and Indemnification Agreement for Adults
• Medical Information and Release Form – Minor
• Medical Information and Release Form – Adult

International

• Authorization Request for Individual Student or Student Group, B14-F
• Student Information for Authorization Request
• Authorization Request for Faculty and Staff
• Additional required documents for faculty, staff, and student travelers

International – Personal

• Export License Exception for UTD-Owned Property, B16-EXC

Contacts

Abby Kratz, Associate Provost
[email protected]
972.883.6742
AD 2.228
Mail Stop AD 43
Domestic Academic Student Travel

Amanda Smith, Dean of Students
[email protected]
972.883.6154
SSB 4.400
Mail Stop SSB 46
Domestic Student Affairs Travel

Annette Rogers, Risk & Insurance Administrator
[email protected]
972.883.2369
SG 1.212
Mail Stop SG 10
Risk Management

Imperio Shanks, Assistant Director for International Risk and Safety
[email protected]
972.883.4042
SSB 3.600
Mail Stop SSB 34
All International Travel for Students, Faculty and Staff