Shared Mailbox Delegates

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When setting up a delegate, you will select from the following three permission levels (the default level is “None”).

  • Reviewer: Delegate can read items in your folder.
  • Author: Delegate can read and create items and modify and delete items that he or she creates.
  • Editor: Delegate can read, create, modify and delete all items and files.

Note: When you set up delegate or shared access, delegates or users who share those folders have the ability to view your private contacts, events, or e-mail messages by using other software applications. To help protect your privacy, put private items in a separate, non-shared address book, calendar, or mail folder.

Manage Shared Mailbox Delegates with Outlook 2010 for Windows.

  1. Click on the File tab.
  2. Click on Account Settings, then choose Delegate Access from the drop-down menu.
  3. In the Delegates panel, click Add.
  4. Search for the user you wish to add as a delegate. Select their name from the results list, then click Add and OK.
  5. Set the user’s permission level for each funciton of Outlook, then click OK to finish.

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Manage Shared Mailbox Delegates with Outlook 2011 for Mac.

  1. In the Menu Bar, click Tools, then choose Accounts.
  2. In the Accounts window, select your UT Dallas account, then click Advanced.
  3. Click Delegates, then under Delegates who can act on my behalf: click the plus symbol to add a new delegate. This will open the Global Address List.
  4. Search for the user you wish to add as a delegate, select the user from the list, then click OK.
  5. Set the permission level for the delegate, then click OK to finish.

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