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UT Dallas - Human Resources

Changing An Assignment

Required Form:

Personnel Action Form (PAF)

Typical Assignment Changes

ADDING AN ASSIGNMENT - an employee has one assignment, which may or may not end, and he/she is given another assignment.

DATA CORRECTION - corrections to employee office information on Section A of the PAF.

FTE CHANGE - increases or decreases in an employee's appointment; these changes typically do not involve a salary change, just a change to appointment percentage.

INTER-DEPARTMENT TRANSFER- an employee changes administrative areas and but pay grade does not change. An employee's title may or may not change.

PROMOTION - When an existing employee is selected as the most qualified candidate for a vacant position in a higher pay grade. Moving student employees from one student position to another student position is not considered a promotion. Moving student employees from a student position to a regular position is not considered a promotion. Moving a casual labor or temporary employee to a regular position is not considered a promotion.

RATE OF PAY CHANGE - Most rate of pay changes are made through the annual Budget process; see Budget Policy. When an administrative area makes a pay change it will be reviewed by HR Compensation and, if not a promotion, it will require a job audit or supporting documentation.

RECLASSIFICATION- Change of current position from one classified title to a different classified title when the essential functions of a post ion have markedly changed and must be supported by a job audit.

General Instructions:

Section A: fill in the UTD-ID and the employee name. Fill in any other information that is changing. If the information is not changing, leave that field blank.

Section B: Check the correct event for the correct category of employee & the action.

Section C: If a current assignment is ending, complete this section. If the current assignment is not ending skip this section

Section D:

New Assignment: In D-l provide new assignment information. Complete line 2 if needed. If funding is already set up, skip the funding line.

Changing an Assignment: complete D-1. If funding is not changing, do not complete the funding line. If funding is changing, complete the funding line.

Section E: Fill in the contact information.

Section F: Obtain appropriate signatures. Following routing procedures Section B.

Forms Questions?

Contact Jay Manikandan, x2388. We strive to respond to calls and e-mails within one business day throughout most of the year. During our peak periods however, it may take two business days for us to respond. Peak periods include the start and end of each semester.