New Employee Resources

Staff & Temporary Employees



On your first day of employment, please join the HR [Human Resources] staff for a meeting to complete your paperwork and learn more about employment and benefits at UT Dallas. You will be receiving a welcome email from HR prior to DayOne regarding specific details of the meeting, including the room number and a temporary parking pass.

You may park in any Green Parking Spaces (PDF [Portable Document Format File] ) with your temporary parking pass. However, if you wish to park closest to the HR meeting, you may park on the top level of Parking Structure 3, located on the corner of Loop Rd and Rutford Ave.

Items to bring with you on DayOne.

Although paperwork will be provided to you on DayOne, you will need to bring the following additional items:

  • Identification for I-9 Form. You will need to bring documents that verify your identity and employment authorization. The I-9 instructions (PDF [Portable Document Format File] ) provide a list of acceptable documents on page 4. You must bring one document from List A or one document from both List B and List C with you. We do not accept photocopies.
  • Social Security Card. Regardless of the documents that you bring for the I-9 (PDF [Portable Document Format File] ), you will be required to bring your Social Security card for W-4 (PDF [Portable Document Format File] ), verification. (Photocopies not accepted.)
  • International Passports. If you are using an international passport for a List A document, you will also need to bring your I-20 or DS-2019, and a print-out of your I-94 document. Print and bring a copy of the I-94.
  • Voided blank check or savings deposit slip for direct deposit. Other statements from your financial institution that contain your direct deposit information are also acceptable.
  • Selective Service Verification (US citizens only). If you are a male US citizen between the ages of 18-26, go to the Selective Service System website and verify your registration. Print and bring a copy of your proof of registration.

Accessing Galaxy

You will receive an email informing you that you may retrieve your UTD NetID. After retrieving your UTD NetID, you may access Galaxy, the employee online portal. Go to and enter your UTD NetID and password. If you have not retrieved your NetID, please refer to your welcome email. You may want to browse Galaxy to become familiar with some of the additional benefits and tools available to you as a UT Dallas employee. Under My Menu you will find the New Employee DayOne folder which has several of the forms that will be provided to you on DayOne.

If you have any questions, please contact the Office of Human Resources at, or you may contact your Employment Specialist representative.


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