Campus Events and Notes

Upcoming Launch-related Events

Jan. 27 PeopleSoft Go-Live Coordination Meeting (presentation slides will be available online after conclusion)
Jan. 28 Brazos lab; instructor-led training on performing Interdepartmental transfers (IDTs)
Jan. 31 Petty Cash accounts closed
Feb. 7 Purchase requisitions of all types due.
Feb. 9 BAF (budget adjustment form) deadline - 5:00 p.m.
Feb. 9 Interdepartmental transfers (IDTs) are due.
Feb. 11 FRS mainframe close-down: No access to financial records from Feb. 11 through Feb. 21.
Feb. 11 Once final close starts there will be no accounting adjustments until Feb. 21.
Feb. 14
to 18
No access to computerized financial systems. Use small order system (SOS) or purchasing card if possible.
Feb. 15 Run Peoplesoft payroll with time recaps from HRS (old system).
Feb. 18 Orion closes for account and user account conversions at 5:00 p.m.
Feb. 21 Orion available
Feb. 21 eProcurement (online shopping) launches. Purchasing card OK. StaplesLink will remain available for a short period of time.
Feb. 21 First day to enter budget transfers
Feb. 21 HRS mainframe freeze
Feb. 21 HR Gemini launches; Employee Self-Service goes live
Feb. 21 Production readiness (meaning go-live for most end users)
Feb. 27 HR Gemini Self Service time entry (a.k.a. absence management) and approval available
Feb. 28 Purchasing - authorized users will being using eProcurement for all requisitions.

SciQuest Streamlines Processes with Electronic Forms

In our continuing effort to streamline administrative processes, one goal of the SciQuest project is to improve workflow. We will be adopting or converting many of the PDF forms available on the website into the electronic workflow offered by SciQuest. The SciQuest workflow offers many great opportunities for improving UTD business processes, opportunities that we are eager to capitalize on.

Chart of Accounts and Workflow Recommendations

On August 19, 2010, Gemini Project Team leads, Reda Bernoussi and Gina Niemann, met with fiscal officers from the various schools and departments involved in the Shared Services PeopleSoft implementation. Their purpose was to present and discuss two proposals -- the final workflow proposal for the SciQuest Higher Markets purchasing module, and the proposed workflow for the Travel and Expense module. A PowerPoint presentation explaining both proposals may be accessed by clicking on the following link: COA and Workflow Recommendation.

Previous News Items - >

Updated: May 16, 2013


The Galaxy Portal has launched and Gemini is live! For information about training, be sure to check out the Training page. Several online presentations are available for immediate viewing. You can also sign up for instructor-led classes. Tools, such as conversion reference tables, are also available. If you have a general question about Gemini, eProcurement, or other topics, check out the FAQ page. Additionally, more training materials are available on the Galaxy Portal, in the My Galaxy Training section.

I recently sent an email to one of the Gemini team members with a question; I expected a long wait for a response. To my surprise, I received a response within five minutes! Thank you for not only working hard to set us up for success, but for remembering that there is more to success than quality technology. Lauren Clark, Development Associate, Office of Development and Alumni Relations