Welcome to the University of Texas at Dallas. We have prepared the information below to help you better understand how to do business with the University.
All invoices submitted to Accounts Payable require a PO in order to be paid promptly and accurately. Invoices without a PO number included generally take longer to pay and will be paid only when it can be confirmed as a legitimate charge. UT Dallas policy states obligations of the University funds can only be made via a Purchase Order or a University-issued credit card (One Card).
If you receive any orders purporting to be from UT Dallas from an email address that does not end in @utdallas.edu, they are fraudulent. Do not fulfill any orders which are not from that domain name, and please consider filing a complaint at www.ic3.gov. 
You are always welcome to email purchasing@utdallas.edu to verify the legitimacy of an order. Thank you!
UT Dallas is a tax-exempt organization. Please download our UT Dallas Sales Tax Exemption Certificate if needed for your records.
Supplier Management maintains the university’s supplier database, an electronic means of storing information about suppliers who provide goods and services to the university. A supplier record must exist in the supplier database before a procurement transaction can be completed for the supplier. Therefore, a W9 is required to be submitted by the supplier before purchase orders are considered complete.
All suppliers that provide any software are subject to a risk assessment performed by the Information Security Office.
All invoices are paid net 30, unless an early pay discount is offered.
All new solicitations are posted on the Electronic State Business Daily website. More information is available at: http://www.txsmartbuy.com/help.
UT Dallas notifies vendors listed on the Centralized Master Bidding List (CMBL) when opportunities are posted. The CMBL is the master database used by the State of Texas purchasing entities to develop a mailing list for suppliers to be considered to receive bids based on products or services they can provide. Registration on the CMBL is suggested and available online on the State of Texas website.
Vendors can also use our bid opportunities page to find information about current and past opportunities.
PO# must be included on invoice. All invoices must be submitted to accountspayable@utdallas.edu.
is typically required for any invitation to bid $100,000 or greater if subcontracting opportunities are probable. The HSP should reflect the bidders good faith effort to include HUB subcontractors for any portion of the work not performed by the bidder’s own employees. You may also download a PowerPoint presentation with instructions for completing the HSP.
The Program Assessment Report (PAR) Form is used by the prime contractor to document monthly compliance with their HSP.
If my firm is a certified HUB, do I have to complete the HUB Subcontracting Plan (HSP) Form?
Yes. All bids – including those from HUB suppliers – must include an HSP in order to be considered.
What happens if I don’t complete an HSP, or there is a problem with my HSP?
An HSP is required by law for any invitation to bid equal to or greater than $100,000. Minor defects may be correctable, but per Texas Administrative Code 20.285, bids that do not contain a substantially complete HSP must be disqualified. The HUB team is happy to review HSPs for completion prior to submission – please e-mail hub@utdallas.edu.
Based on Texas Administrative Code 20.287, a HUB prime contractor must perform 25% of the total contract value to receive 100% HUB credit
Can a HUB firm graduate from the program?
Yes – a HUB firm can graduate if the company’s gross receipts or total employees, during four consecutive years, exceeds the SBA (Small Business Administration) size standards and commodity code(s).
