Faculty Start-Up are funds provided for expenses incurred in support of new faculty member’s transition to the university and transfer of research and scholarly activities from his/her previous institution. The Provost Office identifies faculty who qualify for the program and the Central Business Office facilitates and administers the funds for the faculty’s exclusive use. Costs charged to the Faculty Start-Up funds include salary and fringe benefits for research assistants, post docs and other personnel recruited to participate or enhance the faculty’s research, and the costs incurred as part of faculty’s research.

Roles and Responsibilities when CBO assists with administration of faculty start-up funds.
ServiceWhat Does My Department Do?What Does the CBO Do?
Purchasing
Non-Catalog PurchasesCreate a non-catalog cart in eProcurement, attach any applicable quotes, with correct account code and business justification and assign cart to your CBO representative.Review, approve, and submit to workflow.
Catalog (Punch Out) Purchases in eProcurementFor any standard purchase through one of the punch-out vendors in eProcurement, create a shopping cart with correct account code and business justification and assign to your CBO representative.Review, approve, and submit to workflow.
One Card (For Purchases)Complete One Card approvals in Citi Bank and save signed One Card report with receipts in the correct Box.com folder.None.
Travel / Business Expenses
Travel ReservationsCoordinate all travel reservations.None.
Domestic Travel AuthorizationComplete Travel Authorization following department procedure.None.
International/Student/Group Travel AuthorizationComplete Travel Authorization following department process. Route for normal approvals as usual.None.
Travel ReimbursementComplete Employee Travel Voucher in eProcurement with receipts, correct account code and business justification. Assign to your CBO representative.Review, approve, and submit to workflow.
One Card (For Travel)Complete One Card approvals in Citi Bank and save signed One Card report with receipts in the correct Box.com folder.None.

Non-Travel Reimbursement

Complete Employee Non-Travel Reimbursement form in eProcurement with original receipts, correct account code and business justification. Assign the cart to your CBO representative. Review, approve, and submit to workflow.
Accounts Payable
Payment of Invoices and VendorsComplete a request for check in eProcurement with correct account code and business justification. Assign the cart to your CBO representative.Review, approve, and submit to workflow.
Human Subject PaymentsCoordinate human subject payments (ClinCard) with the Office of Post Award Management. Contact us at [email protected] for information.Assist the department and OPM to make sure payments are expensed from the correct cost center.
HR / Payroll
Hire RA, Student Assistant or Post-Doctoral FellowManage the entire hiring process as usual. HR will enter the ePAR for Post Docs, and department will enter the ePAR for any RA. Please attach a copy of the offer letter to the ePAR for reconciliation back up.Review and approve ePar.
Change of FundsEnter and route the ePAR as usual. Please attach any applicable backup to the ePAR for reconciliation..Review and approve ePar.
Terminate EmployeesEnter and route the termination ePAR as usual. Please attach any applicable backup to the ePAR for reconciliation.Review and approve ePar.
RA Tuition PaymentsObtain pre-approval from CBO by emailing faculty’s request, RA name, and amount. Complete process as normal after approval is received.Review and pre-approve.
Budget
Annual Budget PreparationNone.Work with the Budget Office to ensure leftover funding is budgeted for the upcoming fiscal year.
Continual Budget MonitoringNone.Ensure that any budget issues are resolved in a timely fashion.
Budget and Transaction ReportingGenerate reports from the Reporting Console as needed. Email [email protected] to request access. Deliver all requested reports. Provide reporting access to appropriate personnel.
Accounting
Account ReconciliationProvide necessary backup documentation when requested.Reconcile all cost center activity at the close of every month.
Monitoring ExpirationNone.Monitor and notify the faculty member and department of the expiration of awarded funds as stated in the faculty member’s award letter.
Incorrect ChargesNotify CBO of any expenses that need to be charged or moved to the Faculty Start Up cost center.Correct any erroneous charges and move the authorized expenses to the correct cost center.
Other
eShip Global or Other ShipmentsComplete the process as usual and place receipt(s) in Box.com folder.None.
Media ServicesComplete the process as usual and place receipt(s) in Box.com folder.None.
Work OrdersComplete the process as usual and place receipt(s) in Box.com folder.None.