The Available Fund Balance Overview Quick Guide Opens in a new tab. explains how to use the Available Fund Balance Overview page in PeopleSoft to provide a snapshot of funds available for a selected cost center. 

The Balance Sheet Reconciliation Procedure Opens in a new tab. provides guidance on the process followed to periodically reconcile the University’s asset and liability account balances. The Balance Sheet Reconciliation Quick Guide Opens in a new tab. provides step-by-step directions on reconciling and approving reconciliation of University’s asset and liability account balances.

An IDT is an auditable general ledger journal transaction that enables authorized users to transfer qualified revenues or expenditures from one cost center to another. The IDT procedure Opens in a new tab. is designed to facilitate uniform completion and processing of Intra/Inter Departmental Transfers. The IDT Detail Guide Opens in a new tab. provides step-by-step instructions on how to create an IDT journal.

 

Journal ID Reference Guide.
Journal Source Source Description Journal Mask Mask Description Contact Person Phone ext. Email
GAM JGen-Asset Entries LP AM Lease Payments Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAM JGen-Asset Entries DPR AM Depreciation Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAM JGen-Asset Entries ADJ Asset Adjustments & Transfers Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAM JGen-Asset Entries ADD Asset Additions Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAM JGen-Asset Entries RET Asset Retirements Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAM JGen-Asset Entries RAD AM Reserve Adjustment Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAM JGen-Asset Entries RECAT Asset Recategorizations Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GAP JGen-Payables Entries CCLR AP Cash Clearing Purchasing ext. 2300 purchasing@utdallas.edu
GAP JGen-Payables Entries CP AP Cancelled Payments Purchasing ext. 2300 purchasing@utdallas.edu
GAP JGen-Payables Entries CL AP Voucher Closures Purchasing ext. 2300 purchasing@utdallas.edu
GAP JGen-Payables Entries AC AP Accruals Purchasing ext. 2300 purchasing@utdallas.edu
GAP JGen-Payables Entries PY AP Payments Purchasing ext. 2300 purchasing@utdallas.edu
GAP JGen-Payables Entries APREV AP Revaluation Purchasing ext. 2300 purchasing@utdallas.edu
GAR JGen-Receivables Entries AR AR Cash Control Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GAR JGen-Receivables Entries DJ AR Direct Journals Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GAR JGen-Receivables Entries MT AR Maintenance Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GAR JGen-Receivables Entries DP AR Payments Received Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GAR JGen-Receivables Entries AR AR Revaluation Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GAR JGen-Receivables Entries AR AR Billing Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GBI JGen-Billing Entries UR BI Accrue Unbilled Revenue Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GBI JGen-Billing Entries BI Billing Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GBT JGen-Budget Transfer /BTR GBT Budget Transfer Journal Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GCA JGen-Contracts Entries CARV CA Revenue Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GCA JGen-Contracts Entries CAGM CA Grants Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GCA JGen-Contracts Entries CADEF CA Deferred Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GEX JGen-Expenses Entries EXAC EX Accrual Travel & One Card ext. 2300 travel@utdallas.edu
GEX JGen-Expenses Entries EXCN EX Cancellation Travel & One Card ext. 2300 travel@utdallas.edu
GEX JGen-Expenses Entries EXP EX Payments Travel & One Card ext. 2300 travel@utdallas.edu
GEX JGen-Expenses Entries EXPE Period End Accrual Travel & One Card ext. 2300 travel@utdallas.edu
GEX JGen-Expenses Entries EXCL EX Closure Travel & One Card ext. 2300 travel@utdallas.edu
GGM JGen-Grants Entries F&A Grants F&A Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GHR JGen-Projects Entries HR HR Payroll Payroll & Tax Services ext. 2611 payroll@utdallas.edu
GPC JGen-Projects Entries COST PC Cost Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GPC JGen-Projects Entries PCADJ PC Adjustments Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GPC JGen-Projects Entries CAPC CA Projects Tracy Lederer ext. 4518 tracy.lederer@utdallas.edu
GPN JGen-Asset Entries PLN Lease Payments Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GPN JGen-Asset Entries PLN SBITA Payments Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu
GPO JGen-Purchasing Entries RA Accrue Unmatched Receipts Purchasing ext. 2300 purchasing@utdallas.edu
GSD JGen-Student Finance GSD Deferrals – Student Financials Cheryl Friesenhahn ext. 2489 cherylf@utdallas.edu
GSE JGen-Student Finance GSE Charge Deferrals – Student Financials Cheryl Friesenhahn ext. 2489 cherylf@utdallas.edu
GSF JGen-Student Finance SF SA Student Financials Cheryl Friesenhahn ext. 2489 cherylf@utdallas.edu
GSM JGen-Student Finance SM Student Financials Entry Cheryl Friesenhahn ext. 2489 cherylf@utdallas.edu
GSW JGen-Student Finance GSW Waivers / Exemptions – Student Financials Cheryl Friesenhahn ext. 2489 cherylf@utdallas.edu
GTN JGen-Treasury TRTN Touchnet Journals Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRBB Blackbaud Deposit Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRCP Campus Partners Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRCF Credit Card Fees Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRCC Coca-Cola Refreshments Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRDP Bank Deposits Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRAN Analysis Fee Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRAV AVOW Deposit Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRCD Comet Card Disbursement Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRFA GREAT LAKES Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRMP Modern Payments Fee Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRUV University Tickets Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRBC UTD Bookstore Commissions Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRJP JPMorganChase Deposit Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TR Treasury Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRZB Zero Balance Transfer Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRGP GP Credit Card Deposits Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRDA Callier – DARS Deposit Karol Miller ext. 6231 kxm074100@utdallas.edu
GTR JGen-Treasury Entries TRTR UTIMCO Transfer Karol Miller ext. 6231 kxm074100@utdallas.edu
MKT Marketplace revenue and fees TRMS Marketplace Settlements Karol Miller ext. 6231 kxm074100@utdallas.edu
MKT Marketplace revenue and fees TRMK Marketplace Credit Card Fees Karol Miller ext. 6231 kxm074100@utdallas.edu
MKT Marketplace revenue and fees TRME Marketplace Exception Karol Miller ext. 6231 kxm074100@utdallas.edu
All Other Sources   Melody Monjazeb ext. 2352 melody.monjazeb@utdallas.edu

This Ledger Inquiry Quick Guide Opens in a new tab. contains steps for using Ledger Inquiry screens to view transactions posted to the general ledger as well as specific journal lines and attachments.