ADMINISTRATIVE POLICIES & PROCEDURES MANUAL
PURPOSE AND SCOPE
The Administrative Policies and Procedures Manual is a comprehensive
reference of policies, procedures and general information concerning
the operation of The University of Texas at Dallas. Materials contained
in this Manual are intended solely for the use of employees and members
of the University to assist in the performance of their duties. All
statutes, Rules and Regulations of the State of Texas, Rules and Regulation
of the Board of Regents, administrative actions, policy statements
and official University publications take precedence over and supersede
any and all statements contained in this Manual.
II. MANUAL CONSTRUCTION
This Manual is divided into nine (9) major sections or functions:
A. General Administration
B. Accounting and Finance
C. Budgeting and Expenditure Control
D. Personnel (Human Resources)
F. Facilities and Services
G. Institutional Plant and Property
H. Security and Safety
I. Business Procedure Memorandums
Each major section, except Section I, is subdivided into pertinent
subjects which are further divided into specific subtopics. Included
at the beginning of each section is a detailed outline/subject index
for specific reference. Exhibits referenced in each section are found
at the end of that particular section.
Section I contains Business Procedure Memorandums which are referred
to throughout the Manual. These memorandums concern subjects which
frequently change or have not yet been incorporated into the main
body of the Manual.
The major sections are divided into general subjects which are
then further broken down into specific subtopics. Each subject is
classified by a alphanumeric reference number, which includes the
section letter followed by a subtopic number and a specific page number;
i.e., the number H2-120.0, represents Section H - Security and Safety,
Subtopic 2 - Security of Facilities and Personnel, Page 120.0 - Security
The Subject Index provides a convenient method to reference any subtopic.
To locate a particular subtopic in the Manual, refer to the Subject
Index and obtain the complete reference number. For example, if the
user desired information regarding the custodial services' hours of
operation, the user would find "Working Hours, Custodial Service"
listed in the Subject Index as G6-120.0. He/she would turn to the
appropriate alphabetical section and find the subject page number
located at the top right corner of the page along with the subject.
The subtopic name is located at the left above the main body of text.
Here for an example of a manual page heading
ASSIGNMENT AND MAINTENANCE OF THE MANUAL
Manuals are assigned according to the needs of each University
area of responsibility on a controlled number basis. The control number
is located on the inside cover of the manual. Day-to-day maintenance
is the responsibility of the assigned user.
The Office of the Vice President for Business Affairs will
coordinate all Manual revisions, deletions and additions. Changes
will be sent to users via campus e-mail. Upon receipt of new or revised
information, the user can print and insert the replacement pages and destroy
the superseded pages. New or revised policies become effective when
issued unless otherwise specified.
Requests for changes in existing procedures should be addressed to
the Business Affairs Office for appropriate administrative review
Copies of the Manual no longer needed by an assigned user should be
returned to the Office of the Vice President for Business Affairs
via campus mail.
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