Bursar Office

 

See the Student Health Center’s insurance website for details.

Academic Year 2023-2024:

Health Insurance Fees 2023-2024
Description Fall 2023 Spring 2024 Summer 2024
Repatriation fee $40.00 $40.00 $16.00
Student insurance $1,437.00 $1,428.00 $573.00
Spouse insurance $1,437.00 $1,428.00 $573.00
Dependent insurance $2,305.00 $2,290.00 $919.00
All family insurance $5,179.00 $5,146.00 $2,065.00

 

Academic Year 2024-2025:

Health Insurance Fees 2024-2025
Description Fall 2024 Spring 2025 Summer 2025
Repatriation fee $40.00 $40.00 $16.00
Student insurance $1,437.00 $1,428.00 $573.00
Spouse insurance $1,437.00 $1,428.00 $573.00
Dependent insurance $2,305.00 $2,290.00 $919.00
All family insurance $5,179.00 $5,146.00 $2,065.00

Eligible student employees hired as an RA / TA / GA at .5 FTE will automatically be enrolled into the Student Health Insurance Plan (SHIP) and have the premium paid by the university the months they are actively working. No action is required of the student to be enrolled into SHIP.

Note: Dental and vision are not included in SHIP and are not options to select through Academic HealthPlans (AHP) as part of the funded SHIP insurance program. Please refer to options of enrolling in Premium Sharing Credit below.

The specific students who qualify for this new funded benefit and will have their Student Health Insurance Plan (SHIP) covered will include the following job titles/codes:

  • Research Assistant – S00634
  • Teaching Assistant – S00061
  • Teaching Associate – S00041
  • Graduate Assistant – Sl00071

Student employees must be appointed half-time (.5 FTE) and actively working to be eligible for funded insurance the months they are employed. After the student has been added to the HR System (Job Data), the student will be added to SHIP. No action is required of the student employee to be enrolled into SHIP*; however, it is imperative that the hiring department submit the ePAR in a timely manner. UTD will cover the medical premium for eligible student employees only, not dependents. Students may log into the Academic HealthPlans Opens in a new tab. (AHP) portal to add insurance for dependents within 31 days of their hire or rehire date and pay AHP directly. AHP will send registration emails with a link to enroll them after the student has been enrolled in SHIP.

Automatic Enrollment of all RA / TA / GA into SHIP at Beginning of each Policy Year:

All RA / TA / GA who are eligible for SHIP on 8/1/2024 including all continuing RA / TA / GA who previously waived RA / TA / GA SHIP, will be automatically enrolled in SHIP for the new policy year. Those wishing to request to waive SHIP again for the plan year starting 8/1/2024 must submit a new waiver form on the AHP website after you receive the RA / TA / GA Part Time Employee waiver link from AHP.  The waiver period for those continuing employment from summer into fall is TBD and will be communicated by the RA/TA SHIP Team in July. You must also reenroll your dependent(s) in SHIP during this period.

*Eligible student employees should not go out to the AHP website to obtain the funded insurance. The university must send the file of funded students to AHP. If an eligible student enrolled themselves in SHIP, AHP will refund that premium once they receive the funded file.

Note: Eligible student employees who might already be charged the required term-based SHIP charge because they are an F1, F2, J1, or J2 VISA holder will have that term-based insurance charge waived. No action is required by the student. These students will be responsible for a partial term insurance charge if hired after the first month the term insurance was effective or become ineligible for funded SHIP before the end of the term.

UTD will pay your Student Health Insurance Plan premium for the months you are an eligible employee and have worked at least one day of the month. Students lose eligibility when they are not actively working in an eligible RA / TA / GA position including leave of absence, short work break, or falling below .5 FTE. If you lose eligibility, your funded insurance coverage will end on the last day of the month you were actively working.

SHIP is a benefit on the student side and enrollment in additional coverage is dependent on your student status at the time you lose eligibility.  Depending on your domestic or international visa status, how many credit hours you are registered in on census day, and when you lose coverage will determine what category of SHIP coverage you may be able to enroll in through AHP after you lose eligibility.  Information on your enrollment options will be sent to you at the time your department updates your assignment in job data. Premiums for continuing coverage would be paid by the student directly to AHP when you lose eligibility.

International students (F-1, F-2, J-1, or J-2 visa) losing coverage in the middle of a term they are registered students will be enrolled in AcademicBlue SHIP by the Bursar Office and the premium cost for the months you are not an eligible employee will be added to your tuition and fee bill as a partial term charge. You will need to contact AHP to continue dependent enrollment in coverage. For insurance purposes, term dates are 8/1-12/31, 1/1-5/31,  and 6/1-7/31.

Note: SHIP is a student benefit therefore not included in COBRA coverage offered when you leave UTD employment.

The SHIP insurance coverage will be effective retroactively to the first day of the month hired or rehired for all eligible student employees. The funded coverage period will end 07/31/2023 or until they lose eligibility (graduate, take unpaid leave, take short work break, change to a non-eligible position, or your FTE drops below .5).

  • Coverage Start Date: Eligible student employees will have coverage retroactive to the 1st day of the month in which their assignment begins. Example: Student begins their work assignment on 9/15, will have coverage retroactive to 09/01 once the student is in job data. Eligible student employees would be able to submit claims to the carrier retroactively once hired and enrolled in SHIP after their department has submitted an ePAR and their assignment is entered into job data. Coverage for those rehired for fall after short work break in summer gain funded SHIP coverage again after their department has submitted an ePAR and their assignment is entered into job data.
  • Coverage End Date: Students qualify for the covered insurance through the last day of the month in which they worked. Students voluntarily or involuntarily leaving employment, graduating, on unpaid leave, or on short work break over summer, will lose funded coverage at the end of the month they last worked. Example: Students who are terminated in December will have SHIP coverage paid by UT Dallas through December 31. Students on short work break during summer who worked in May would have funded SHIP insurance through May 31st.
  • Continuous Coverage: Eligible student employees that are continuing employment through summer into the new policy year will again be automatically enrolled in SHIP on 8/1/2023. No action is required of the student to continue SHIP. You will have the option to waive SHIP if you choose not to keep it for the next plan year because you will be covered by UT Select or another group insurance policy which meets UT System requirements. Waiver information will be emailed to your UTD email when the annual enrollment period begins.

Note: International students (J1, J2, F1, F2) will be responsible for the prorated SHIP insurance premiums when not eligible for RA / TA / GA covered insurance for the months they were ineligible for the term. Example: If hired in September, the student would be charged for August on their Bursar account. If the eligible position ends in November, the student would be charged for December on their Bursar account. Those not enrolled or working during summer will need to enroll in SHIP through the AHP website for international student summer coverage.

Eligible students will have 31 days of their assignment start date to request to decline / waive out of the annual SHIP insurance. Any RA/ TA / GA enrolling in UT Select health insurance on the employee side MUST complete a waiver form to prevent dual enrollment of coverage. Note: If an international student has already been approved to waive regular term-based student insurance, the student will be required to submit an additional waiver form to waive the annual student employee SHIP insurance as an RA / TA / GA. All waiver requests must be submitted through Academic HealthPlans via the link sent from AHP in your RA / TA / GA registration email. An approved RA / TA / GA waiver is effective through 7/31/2023 while continuously working in an eligible position 20 hours per week. All student intending to waive RA / TA / GA SHIP for the next policy year starting 8/1 will need to submit a new RA / TA /GA waiver through AHP once they receive an email from on 8/1.  The annual enrollment waiver period is currently TBD and will be communicated by the RA/TA SHIP Team in July.

The RA / TA / GA student employee will still have the option to select their health insurance plan. Either SHIP or a UT Select health insurance can be selected, but not both. Either SHIP must be waived, or UT Select health insurance on the employee side must be declined.

Please keep in mind you are in a hybrid role due to your student status and benefits eligible employee status. This means you are eligible for two different categories of benefits: Student Benefits, and Employee Benefits. SHIP is the student benefit. For more information regarding Employee Benefits, please refer to Office of Human Resources website hr.utdallas.edu/employees/benefits/insurance/graduate-students or contact Benefits at benefits@utdallas.edu.

Note: Dental is not included in the funded SHIP and is not an option to select through Academic HealthPlans (AHP) as part of the funded SHIP insurance program. Please refer to options of enrolling in Premium Sharing Credit below.

  • If an eligible student employee decides to keep the Student Health Insurance Plan (SHIP) on the student side, there is no medical premium to be paid by the student while eligible. On the employee side, they then have the option within 31 days from gaining SHIP to be eligible to enroll in Premium Sharing Credit in lieu of selecting UT Select employee medical insurance and apply it toward dental, vision, and AD&D through My UTD Benefits. For more information and instructions on how to enroll in Premium Sharing Credit, please see the Graduate Student Employee Insurance & Benefits webpage. Questions regarding Premium Sharing Credit and enrollment into benefits other than SHIP should be directed to benefits@utdallas.edu.
  • If the RA / TA / GA elects UT Select medical insurance during their UT BENEFIT enrollment period on the employee side, they will be responsible for the employee portion of the medical insurance premium. The approximate amount is $362.90 * per month. When choosing UT Select medical, the student employee MUST also waive the RA / TA / GA SHIP insurance using the waiver form link provided by AHP in the welcome email. They cannot be enrolled in both plans at the same time.
    *Based on 2023 – 2024 plan year. New rates will be published once available.

Here is what eligible students should expect:

  • An email from the UT Dallas Benefits Office, informing you of the employee insurance options.
  • An email will be sent to your UT Dallas email from Academic HealthPlans (AHP), informing you of your automatic enrollment in SHIP including information regarding the SHIP waiver period and information on enrolling dependents. Emails will also be sent to you weekly reminding you of the waiver period as well as emails for incomplete waiver submissions.
  • A reminder email from the university, regarding your automatic enrollment in SHIP, the deadline to waive or enroll dependents, and other information regarding your student benefit.
  • BCBSTX will mail the insurance card to the address on file, therefore, it is imperative your address is correct in the HR system. To change it, please log into galaxy.utdallas.edu > Gemini for Departments > Self Service > Personal Details. You may also email payroll@utdallas.edu to make changes.
  • This non-taxable benefit will appear under the “employer paid benefits” section of your paycheck.
  • The following financial transactions on your student financial account:
    • Eligible students who might already be charged the required term-based SHIP charge because as an F1, F2, J1, or J2 VISA holder will have that term-based insurance charge waived with a transaction called “RA / TA Ship Waiver” once the department has processed an ePAR and has posted to job data. This is posted only so the student does not owe the term-based charge automatically posted during course enrollment.
    • All eligible students will be charged the “RA / TA Student Insurance.” (This is for UTD accounting purposes only and is not a guarantee of period or dates of insurance coverage.)
    • A credit called “UTD Payment – RA / TA Insurance” will be posted on to the student account, to offset the RA / TA Student Insurance charge. (This is for UTD accounting purposes only and is not a guarantee of a payment of a period or dates of insurance coverage. This is not a refundable payment to the student.)

Insurance cards will be mailed by BCBSTX to your local address. If you do not receive a card by mail, you may print one or access it via mobile app. At utdallas.myahpcare.com, under Additional Resources, students can access their ID card by clicking on Account Information, the Blue Access for Members Find Group and Member ID then go to Blue Access for Members (BAM). Contact AHP at 1-855-247-7587 if you have issues logging into your AHP account.

rataship@utdallas.edu

  • RA / TA / GA Student Health Insurance (SHIP) enrollment
  • RA / TA / GA Student Health Insurance (SHIP) waivers

utdallas.myahpcare.com

  • SHIP insurance waiver information, benefits coverage, and waiver questions
  • Plan Information (i.e., highlight flyer, brochure, telemedicine, other carrier flyers, etc.)
  • Information and links to waive the AcademicBlue Student Health Insurance (Please follow RATA link)
  • Enroll dependents in the Student Health Insurance Plan
  • Enroll the student or dependents for a qualifying event
  • Instructions to obtain ID cards
  • Instructions for filing a claim
  • Instructions on downloading the 1099-B tax form from BCBSTX
  • Other pertinent plan and carrier information
  • Option to get online help from AHP team – “do you need help?” https://help.ahpcare.com/ and chat feature available
  • Dedicated service line: 1-855-247-7587

stuhealthinsurance@utdallas.edu

  • SHIP Explanation of Benefits
  • SHIP Questions regarding claims
  • SHIP Verification of Claims
  • Questions about Dental offered through Academic HealthPlans (AHP)
  • Student Health Center Service information is available at https://insurance.utdallas.edu/

benefits@utdallas.edu and hr.utdallas.edu/employees/benefits/insurance/graduate-students

  • UTD HR Benefits Team
  • Benefit specific questions regarding enrolling in employee benefits such as UT Select
  • Premium Sharing Credit enrollment
  • Dental, Vision, and AD&D enrollment through UT Benefit selection
  • Annual UT Benefit enrollment for all benefits other than SHIP (July 15th – 31st)

Late Fees
Description Fee Amount Special Notes
Late Installment Payment $30.00 Per occurrence. Failure to pay the installment plan in full will result in 10% interest per year on the total amount due beginning from the last installment payment deadline and the account will be referred to outside collections
Late Short Term Loan Payment $30.00 Per month, $90.00 maximum. Failure to pay the short term loan by the deadline will result in ineligibility for additional short-term loans until paid; If referred to an outside collection agency, ineligibility for future short-term loans.
$100.00 – $250.00 $100 on first day payment is late + $50 per late payment fee charge date, up to $250 maximum, until paid
Escalated Late Fees $250.00 Charged after the Financial Aid Recipient Deadline
Late Meal Plan or Insurance Payment $100.00 Per Term
Late Housing Payment $100.00 Failure to make payment could also lead to eviction

 

All students are expected to pay their tuition and fees by the posted deadlines to avoid late fee assessment. However, there are times when a late fee may be appealed. Please use the late fee appeal form Opens in a new tab. to submit an official appeal of the late fee. Appeals will be reviewed in the order in which they are received and can take up to (5) business days for a response.

Late fees will not be waived for students who

  • were unaware of the payment deadlines,
  • did not receive a bill,
  • registered late or
  • were otherwise unavailable to make payment.

A $100.00 late fee will be assessed for unpaid tuition balances starting the 1st day of late registration. Late fees will continue to accrue until balance is either paid in full or a payment plan is in place. Per the Academic Calendar, late fees accelerate by $50.00, with a maximum of $250.00.

Students given the benefit of the Financial Aid Recipient Extended Payment Deadline are expected to have the balance paid in full by that date or a payment plan in place to avoid late fees. Late fees will be charged based on the late fee schedule listed on the Academic Calendar.

Meal plan, housing and insurance charges must be paid in full by the Financial Aid Recipient payment deadline listed on the Academic Calendar or an installment plan must be established to avoid a $100.00 late fee charge.

Other Fees
Description Fee Amount Special Notes
School of Interdisciplinary Studies
Student teaching supervisory fee $250.00 Per semester
Naveen Jindal School of Management
Distance learning1 $80.00 Per credit hour
Online Resource Fee $60.00 Certain BCOM sections
School of Natural Sciences and Mathematics
Supervisory teaching fee $250.00 Per semester
Field trips Varies See fees for specific courses on the Course Lookup.
Miscellaneous
Course offerings at Collin Higher Education Center $80.00 Per credit hour
Lab Fee $30.00 Per each LLB or LAB course
Recreational sports $25.00 Per course

 1 Only classes that have a section number that includes a “W” (for example FIN 6301-0W1) are assessed a fee. These fees cover the technology costs associated with producing and delivering these classes. 

Please check the Dining Services and Housing Office websites for the meal plan and housing unit rates.

Helpful Links

International Students
Description Fee Amount Special Notes
Curricular practical training $100.00 Per term
Health insurance Varies Per term; See Student Health Insurance section above
International document evaluation $50.00 Required when submitting educational documents from other countries
Orientation $50.00 One-time assessment
International Special Service Fee $150.00 Per term

New Students
Description Fee Amount Special Notes
Application $50.00 Regular application period
Application – late $125.00 After application deadline, but before documentation deadline

Registration
Description Fee Amount Special Notes
Add a course – late registration $100.00 Per course added after Census Day
Audit a course $100.00
In absentia registration $100.00 Non-refundable, non-transferable
Registration reinstatement – before Census Day $25.00 Plus applicable late fees. Students will not be reinstated into closed classes.
Registration reinstatement – after Census Day $300.00 Plus applicable late fees. Students will not be reinstated into closed classes.

Special Use
Description Fee Amount Special Notes
Change of major $50.00 Non-refundable
Diploma replacement or duplicate $10.00
Installment plan handling fee $25.00
Late graduation application $100.00 See academic calendar for graduation application deadline
Parking permits Varies See Parking.
Returned check $25.00 Per check
Express transcript request $20.00

 

A $25.00 returned check fee will be assessed for each violation. If payment is for tuition and fees, a returned check must be replaced with cash, cashier’s check or money order only.

Returned Check Penalties
First returned check: The University will not accept the individual’s personal checks for a period of one year from the date the resulting balance is paid off.
Second returned check: The University will not accept the individual’s personal checks for a period of two years from the date the resulting balance is paid off.