Administrative Services Staff

Below is a list of contacts and the services each contact provides.

Receptionist/Travel Coordinator (Lisa Lyles, ext. 6780)

  • Coordinate travel for faculty research support allowances
  • Coordinates international travel and supporting documents
  • Track faculty research support allowances
  • Coordinate forms for graduate student travel awards
  • Coordinate forms for field trips and student group travel
  • Business Card Orders
  • Business Reimbursement Forms
  • Order office supplies
  • Distribute and collect monthly phone reports
  • Help Dean's Assistant with events as needed
  • Assist with faculty searches
  • Copier calls

Administrative Services Officer (Michelle Lemon, ext. 2981)

  • Coordinate assembly and entry of course schedule
  • Track enrollments for courses
  • Copier codes
  • Classroom reservations
  • Faculty workload reports
  • Shipping for FedEx/DHL
  • Update faculty mailboxes
  • Coordinate final exam room changes as needed
  • Miscellaneous faculty support
  • Manage financial accounts for chaired faculty, faculty with special accounts, and the Confucius Institute
    • Travel, Purchasing, Reimbursements, maintaining account files
    • Account reconciliations
  • Assist with purchasing as needed
  • Semi-Monthly & Monthly Timesheets

Software System Specialist III/Inventory Coordinator (Carlos Palomino, ext. 2833)

  • Computer inventory and surplus coordinator
  • Information security coordinator or ISC
  • Computer lab support on JO 4.504, JO 2.508, and ATC 3.904 a/b
  • Laptop, desktop, printer, order, configuration, and setup

Administrative Assistant II/Graduate Support Assistant (Julia Maddox, ext. 4419)

  • Processes all graduate applications
  • Processes all teaching assistant applications
  • Processes all Armstrong Fellowship applications
  • Administers language exams for A&H graduate students
  • Supports the associate dean of graduate studies in miscellaneous tasks
  • Supports school fiscal officer

Account Coordinator

  • Coordinate faculty searches as needed

  • Process employment paperwork for temporary hourly employees and employees on grants.
  • Coordinate required paperwork for international guests to A&H (primarily for the Confucius Institute)
  • Verify detailed list of BR scholarship feed reports
  • Coordinate summer office moves for faculty
  • Assist with data entry for scheduling if needed
  • Assist with purchasing as needed
  • Coordinate faculty searches as needed
  • Process TA paperwork and tuition payments

Student Employee

  • Distribute daily mail
  • Make copies and scans as requested
  • Make files for academic advisors
  • Run errands to other offices on campus as needed
  • Assist with office moves as needed
  • Assist with reimbursement and purchasing forms as needed