Administrative Services Staff

Receptionist/Travel | Scheduling/Inventory | Account Coordinator | Student Employee

Receptionist/Travel Coordinator

  • Coordinate travel for faculty research support allowances
  • Track faculty research support allowances
  • Coordinate forms for graduate student travel awards
  • Coordinate forms for field trips and student group travel
  • Business Card Orders
  • Business Reimbursement Forms
  • Order office supplies
  • Distribute and collect monthly phone reports
  • Distribute and collect faculty timesheets
  • Coordinate Fall Faculty Luncheon (invitations, catering, RSVPs, setup)
  • Help Dean's Assistant with events as needed
  • Assist with faculty searches

Scheduling/Inventory Coordinator

  • Coordinate assembly and entry of course schedule
  • Track enrollments for courses
  • Copier calls and copier codes
  • Coordinate Annual Inventory Report
  • Coordinate assembly of course evaluation packets
  • Coordinate grades and class rosters with the Registrar's Office
  • Faculty workload reports
  • Receiving for purchase orders and PCC orders
  • Shipping for FedEx/DHL
  • Update faculty mailboxes
  • Coordinate final exam room changes as needed
  • Miscellaneous Faculty Support
  • Coordinate faculty searches as needed

Account Coordinator

  • Manage financial accounts for chaired faculty, faculty with special accounts, and the Confucius Institute
    • Travel, Purchasing, Reimbursements, maintaining account files
    • FRS reconciliations
  • Process employment paperwork for temporary hourly employees and employees on grants.
  • Coordinate required paperwork for international guests to A&H (primarily for the Confucius Institute)
  • Verify detailed list of BR scholarship feed reports
  • Coordinate summer office moves for faculty
  • Assist with data entry for scheduling if needed
  • Assist with purchasing as needed
  • Coordinate faculty searches as needed
  • Process TA paperwork and tuition payments

Student Employee

  • Distribute daily mail
  • Make copies and scans as requested
  • Assemble course evaluation packets
  • Make files for academic advisors
  • Run errands to other offices on campus as needed
  • Assist with office moves as needed
  • Assist with reimbursement and purchasing forms as needed
  • Student Employee Hours for Summer 2011
  • Monday: 12 - 4pm
    Tuesday: 3:30 - 5pm
    Wednesday: 12 - 4pm
    Thursday: 1 - 3pm
    Friday: 12 - 4pm